The practice of keeping students records manually at Kyambogo University has ended. This follows the invention of E-Campus software that will see all the activities on the institution carried out online.
The software will also help weed out lazy lecturers, since it can monitor their teaching, marking, awarding of marks as well as research and publications. Mr Joshua Muzaaya, one of the five electrical and electronic engineering students who invented the software, says it will enable lecturers keep the students’ information online a safer.
“The software will keep all the records of students from the time they join the institution until they leave,” says Mr Muzaaya, adding that students’ transcripts can now be immediately printed as soon as results are approved. “Students will also be receiving messages on their mobile phones informing them whether the lecturer has marked and entered their marks onto the system or not and if all their results have been released. In the past, lecturers used to lose students marks and later ask them to take their scripts, of which they don’t have. We think, this will not happen anymore,” he added. However, a lecturer cannot change the marks of the student entered on the system unless he or she contacts the head of departments and both of them log on the system.
“Retakes will be awarded automatically to the student who fails to reach the pass mark,” he says. The system will also see lecturers interact with students and their fellow lecturers online thereby improving on the service delivery. The students will also have smart card identity cards, which will contain all the information regarding their education. The new identity cards will also see students borrow books from the library, and enable the administration to know whether the student has paid fees or not.
“The smart card will also help the security personnel in keeping the security of the institution,” says Mr Phelemon Wenganga, the smart card developer. However, he said smart card technology is very expensive to adopt although it holds a lot of important information just like a flash disk. The new system among others will help in managing human resources, library systems, administration and finance. The projects supervisor, Mr John Okuonzi said he and the students came up with the E-Campus concept to promote efficiency in service delivery at the institution.
“We knew that the university had problems especially in the area of communication and felt that the problem can be solved by ourselves,” says Mr Okuonzi. The head department of Electrical and Electronic Engineering, Prof Augustine Rugyema said, the department spent approximately Shs3m to develop all the university systems.“This University needed a system that will manage students’ records because they are increasing each year and with manual system of record keeping a lot of students’ information may be lost,” said Prof Rugyema.
The university Vice Chancellor Prof Ndiege Omollo promised the students that he will ensure that the whole project is fully completed. Other students who participated in the design include Mr Shamsu Zziwa, Mr Hudson Kisitu and Mr Patrick Ssenyonga. Mr George Kinyera Apuke, who is not a student worked as a webmaster. The project took a period of six months to complete.